Report writing skills training course.
Executive Summary for Report Writing Skills
The aim of this book
Is to teach people, with various levels of experience, how to plan, write
and present information as reports. The book includes a range of
opportunities to practice and develop their skills.
An excellent report is a concise and accurate record of information that
contains only the data relevant to the readership and record keeping
process. It will be neatly laid out and easy to read with a simple structure
that allows easy access to the information.
Before you start to write your report you need to work through a series of
8 questions and write a clear objective for the report. This should then be
checked by the person who initiated the report.
Before you start to write the report you need to create a plan for the
sections. The suggested technique is to separate this out into steps, so
that you can think about what the information is and then organize it. You
then need to gather all your source material together and advice is given
on how to read a large amount of material.
Types of reports
There are three main types of report
Each has different possible sections that could be included. All benefit
from a title page, aim, executive summary and bibliography. In addition
the components in the following table may be added. Some thought
needs to be given as to whether all sections are necessary and what their
order should be.
Section headings should be meaningful to your audience, not just single
A summary of the report can be included at the start, this should be no
more than 5% of the report length. It should be in the same order as the
report and should only include material that is in the main report.
Organizing the report
To make things easy for people to remember, have white space, give no
more than 4 ideas at once and people tend to remember start, ends and
The recommended font style is sans serif (straight) and 12 point. People
are advised to use the style formatting capabilities of their software as it
makes both consistency of style and generation of contents pages easier.
There are also additional materials on grammar and diagrams on